Policies & Procedures
Navigating Excellence Together: Our Policies, Your Success.
At the Kubert School, we believe in fostering a supportive and inclusive environment where creativity thrives. To maintain the integrity of our educational experience and ensure the well-being of our students, staff, and community, we have established a set of clear and comprehensive Policies and Procedures. These guidelines serve as the framework for our institution, outlining our commitment to safety, respect, and excellence in education. In this document, you will find valuable information on a wide range of topics, from academic regulations to campus life guidelines. We encourage all members of our Kubert School family to familiarize themselves with these policies, as they play a vital role in preserving the quality and integrity of our institution.
The work of the school is intensive. Therefore, prompt and regular attendance is required. If at any time a student has a legitimate reason for not being in attendance, immediate notification must be made to the Administrative office. It is the policy of the school that there shall be 7 ½ days absence allowed for illness or other excusable reasons per semester. If a student is absent for more than 3 days, a written medical excuse is required. Three excused tardy days equal ½ absent day. A student is considered absent if he is more than 30 minutes late for class. Unexcused tardiness and early departure from class will be translated into equivalent full period absences. If absences exceed 7½ days per semester, the student may be liable for a reduction in any given grade and/or a grade of Incomplete, Probation, or Involuntary Withdrawal (dismissal). The school reserves the right to request the withdrawal of students who do not maintain the required standard of scholarship and attendance. The same right is reserved in the instance of students neglectful of their financial obligations. A student that has attended one day in a week is considered to have attended a full week.
Students receive a grade report at the end of each semester. Those who received a QUALITY POINT AVERAGE of 3.7 (A- or better, with no grade below B+), qualify for the Dean’s List. All courses are evaluated in terms of clock hours.
A temporary grade of Incomplete may be given by the instructor after consultation with the Administration. It is used when a student, because of some unavoidable circumstances,has been unable to complete the course or has not handed in assignments related to the course. The instructor must certify that the student’s work is passing at this point.
The grade of Incomplete shall revert to a permanent Incomplete if the student does not complete all work by the end of the two (2) week make-up period. A CQPA will not be assigned to a student receiving a permanent Incomplete grade.
Before annual promotion and prior to receiving a Certificate of Completion, a student must complete all assigned work in each course, attain a minimum grade of 2.0 in each course, meet the standards of attendance and conduct, and fulfill all financial obligations to the school.
A transcript will be provided after all requirements are met at the end of each semester.
In addition, a student may be placed on probation at the discretion of the Administration when a student’s work falls below the grade of C. Such probation shall last only until the student is able to raise his grades to a passing level.
If a student is on probation with either a C- or Incomplete at the end of the semester in more than one subject, he may be liable for dismissal for unsatisfactory progress. The probationary period for make-up of an Incomplete or Failure grade begins on the last day of each semester. A maximum of two weeks will be permitted for the make-up of an Incomplete or Probationary grade. All probations may be lifted when the student provides adequate make-up work as approved by their instructor in that specific subject and the Administration.
All new students are on probation for the first semester following enrollment. Students who have attained satisfactory grades in all courses may continue with their studies.
When a student is dismissed from the school for not making SAP in their education program, they are notified they can come back in September to repeat the program year they were studying. The maximum time frame cannot be longer than 150 percent of 2775 clock hours.
The Joe Kubert School does not allow transfer of credits as our courses are unique.
Any student not making SAP is dismissed from the school. A Student can appeal the decision of not making SAP, it will be evaluated by the President, Vice President, Administrator and Academic Supervisor. Based on all available data a decision will be made and that student can return the following fall semester.
Leave of Absence
The Kubert School does not allow for a Leave of Absence over two weeks. A student may apply for a short Leave of Absence, 1-2 weeks, by requesting it in writing from the school. If the student is in good academic standing with a C or better and the student is capable of making up the work,the short leave of absence will be granted. If the leave of absence lasts longer than 2 weeks, the student will be able to repeat the year starting in the following fall semester and withdraw from the school as per the school’s withdrawal policy.
The Disability Services Office works to ensure that any students with documented disabilities or certified learning differences receive reasonable accommodations in accordance with the policies underlying Section 504 of the Rehabilitation Act of 1973 and the American with Disabilities Act (ADA) of 1990 and ADA Amended Acts (ADAAA) of 2010. Students receive services and accommodations while completing regular course offerings, and all students are held to the same academic standards.
Complaint & Grievance Policy
If a student does not feel that the school has adequately addressed a complaint or concern, the student may consider contacting the New Jersey Department of Labor and Workforce Development (NJDOL). The student must submit a written complaint form to the NJDOL. A copy of the NJDOL Complaint Form is available at the School and may be obtained by contacting the Main Office.
The Complaint/Grievance Policy and Procedure can be found on our website under Student Services or by visiting it here.
The refund policy of this school shall be in accordance with the New Jersey Department of Labor and Workforce Development Regulations for Private Career Schools. It is noted that the following apply:
- Right to Cancel: The student has the right to cancel the agreement within three business days after signing the agreement even if instruction has begun. Upon notification, all monies paid,less the application fee and registration fee, will be refunded. Students who have not visited the school prior to enrollment can withdraw without penalty within three days following either the regularly scheduled orientation or a tour of the school facilities and equipment.
- Other Cancellation: An applicant subsequently requesting cancellation prior to starting training shall be entitled to a refund of all tuition monies paid minus a registration fee of 15% of the contract price of the course, but in no event may the school retain more than$100.00.
- Dismissal/Withdraw: The student understands that he/she may be terminated from the school for having more than 7 ½ days absences per semester; for not having met the standards of conduct; for not fulfilling the financial obligations; or for not maintaining a minimum grade of 2.0 in each course. If a student receives a grade of C- or Incomplete, he may be placed on probation the following semester. If a student is on probation in more than one subject, the school reserves the right to request the withdrawal of that student. Students who are dismissed will be governed by the same refund policy as students who interrupt training voluntarily.
- Student Termination: The student may terminate training at any time by giving written notice to the school office of the intention to terminate enrollment subject to the school’s refund policy.
- Rejection: An applicant rejected by the school shall be entitled to a refund policy of all monies paid minus any stated application fee, not to exceed $50.00.
- Three-Day Cancellation :All monies paid by an applicant will be refunded, if requested, within three days after signing an enrollment agreement and making an initial payment, even if instruction has begun.
- Refund Policy: The school will refund not less than that portion of the tuition, lab fee and equipment fee assessed the student by the school equal to the portion of the period of enrollment for which the student has been charged that remains on:
- All students,within 30 calendar days of the earliest of these dates:
- The date the student notifies the school of withdrawal or the date of withdrawal specified by the student, whichever is later.
- The date on which the school makes its determination that the student has withdrawn.
- The expiration of the semester in which the student withdrew, as determined by the school.The refund schedule applies to full-time attendance in courses exceeding 300 hours in length but not exceeding 1200 hours. The school only has full time enrollment. In cases where other fees have been charged, the refund shall be based upon the extent to which the student has benefited.This refund does not apply after 17 weeks of enrollment. All refunds shall be processed within thirty days. The school may retain the registration fee plus
- All students,within 30 calendar days of the earliest of these dates: